PowerPoint Tip - Music to your ears during a presentation

A sound icon will appear when you insert an audio file on a slide. To play the audio file, you can set it to start automatically when the slide displays, or start on a mouse-click.

Add audio to a slide

  • Display the slide to which you want to add audio.

  • From the Insert tab, Media Group, click the Audio icon.

  • To insert an audio file from your computer, click Audio on My PC (For PowerPoint 2010 - click Audio from File), then locate the folder that contains the file and double-click the file you want to use, or search for audio files from a variety of online sources.

  • Once added to the slide, you will see an audio icon along with a toolbar that allows you to listen to the audio file and control the volume.


  • This can be moved by clicking and dragging it.

For PowerPoint 2007 - From the Ribbon, click Insert, and click the Sound drop down arrow and select Sound from File, choose a sound file and click OK.  Choose whether to start the sound Automatically or When Clicked.  The Sound icon will be displayed in your slide.  The sound icon can be moved and resized.

Record your own audio to add to a slide

To record audio, you will need a sound card, microphone and speakers on your computer.

  • Display the slide to which you want to add audio.

  • From the Insert tab, Media Group, click the Audio icon, then select Record Audio.  (For PowerPoint 2007 - From the Ribbon, click Insert, and click the Sound drop down arrow and select Record Sound).
  • In the Record Sound dialog box, Type a name for the recording.


  • To start recording click the Record button (red circle icon).

  • When you have finished recording, click the Stop button (blue square icon).

  • You can Play the sound by clicking on the Play button (green arrow icon), then click OK.  A sound icon will appear on the slide.

Adjust audio settings

To change the look of the sound icon or to adjust the settings of the audio file, select the sound icon on the slide and click the Format tab or Playback tab from the Audio Tools tab on the Ribbon.

 

Note: an audio file can contain music, sounds, commentary, etc.

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