Outlook Tip - Create standard text using Quick Parts

Quick Parts allows you to save and reuse text that you may repeatedly use in emails. You can store a standard email or even pictures, tables etc.

  • Go into an email
  • Select the text that you wish to save as a Quick Part
  • Choose Quick Parts from the Insert tab
  • Choose Save Selection to Quick Part Gallery
  • Give the Quick Part a name, click on OK
Quick Parts Button
Quick Parts Button


Now whenever you want to insert the Quick Part, click on the down arrow on the Quick Parts button and choose the Quick Part you require.

Note: To save you having to go to the Insert tab each time, add Quick Parts to the Quick Access Toolbar.

  • Right click on Quick Parts button
  • Choose Add to Quick Access Toolbar


Pin it