Managing Your Time With Outlook

Managing Your Time With Outlook

Duration:
1 Day
Aims:

This course is designed for those delegates who wish to improve how they currently prioritise and manage their workload by utilising Outlook’s Tasks and Calendar features effectively. It offers a simplified approach to consciously scheduling a “To Do” list and helps the delegate to take back control of their time and therefore get tasks completed. This course also offers fantastic hints and tips about using Outlook in general.

Objectives:

On completion of this course, attendees will be able to identify their current time management strategies and apply relevant techniques, assisted by the tools offered by Microsoft Outlook, to make significant improvements on how they manage their time, efficiency and productivity.

Pre-Requistites:

Attendees need a basic understanding of Microsoft Outlook.

Versions

Courses are delivered in 2007, 2010, 2013, 2016.

What will I learn?
Time Management Theory
  • - Insight into major time management principles
  • - Eisenhower Matrix principle
  • - Use a time-log to identify the types of demands on your time
  • - Deal with Distractions
Customise Microsoft Outlook
  • - Change Outlook's start up in order to focus on your Calendar and Tasks
  • - Customise the Outlook screen
  • - Navigation tips
Take Control of your Emails...
  • - Customise Inbox View
  • - Eisenhower Matrix principle - the 4 D's
  • - Create Tasks and Appointments from email
  • - Automate emails with Quick Steps
  • - Create AutoText standard paragraphs
  • - Turn off notifications / distractions
  • - Conditional formatting emails
  • - Use Categories to identify To Dos
  • - Set up Rules and Junk Email
  • - Optimise Searches and Search folders
  • - Edit messages, recall and resend
  • - Recover Deleted Items
  • - Email Options
  • - Inbox Hints and Tips
  • - Use Contacts
  • - Create Notes and email them
  • - Email etiquette tips
Work with your Tasks
  • - Customise Task / To Do List views
  • - Make lists to effectively prioritise
  • - Insert files / items into tasks
  • - Delegate a Task
  • - Complete or Delete Tasks
  • - Print Task / To Do lists
  • - Add tasks into your Calendar
Manage your Time in Calendar
  • - Use the calendar to plan, schedule and share
  • - Defend your time and conscious scheduling
  • - Customise the Calendar View
  • - View non-contiguous dates
  • - Use keywords to enter dates
  • - Use Categories to colour appointments
  • - Conditional formatting colours of appointments
  • - How to schedule a meeting with others
  • - Copy appointments created by others
  • - Open a Shared Calendar
  • - Side by Side Calendars and Overlay
  • - Use Group Schedules
  • - Set up Delegates Access to Inbox, Calendar and Tasks
  • - Send on behalf permissions
  • - Add another person's mailbox to your Outlook profile
  • - Print Calendar views
  • - Add Time Zones
Deal with Interruptions
  • - Deal with Paperwork / Phone calls / Others
  • - Funnell all tasks into Outlook
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