Aims & Objectives

Our Managing Your Time with Outlook course teaches you how to prioritise and manage your workload effectively by utilising Outlook’s Tasks and Calendar features.

It offers a simplified approach to a “To Do” list, helping you to take back control of your time and become more efficient and productive.

You’ll also learn a range of useful tips for this software.

A basic understanding of Outlook is required to attend this course.

What will I learn?

Time Management Theory

  • Insight into major time management principles
  • Eisenhower Matrix principle
  • Use a time-log to identify the types of demands on your time
  • Deal with Distractions

Customise Microsoft Outlook

  • Change Outlook’s start up in order to focus on your Calendar and Tasks
  • Customise the Outlook screen
  • Navigation tips

Take Control of your Emails

  • Customise Inbox View
  • Eisenhower Matrix principle – the 4 D’s
  • Create Tasks and Appointments from email
  • Automate emails with Quick Steps
  • Create AutoText standard paragraphs
  • Turn off notifications / distractions
  • Conditional formatting emails
  • Use Categories to identify To Dos
  • Set up Rules and Junk Email
  • Optimise Searches and Search folders
  • Edit messages, recall and resend
  • Recover Deleted Items
  • Email Options
  • Inbox Hints and Tips
  • Use Contacts
  • Create Notes and email them
  • Email etiquette tips

Work with your Tasks

  • Customise Task / To Do List views
  • Make lists to effectively prioritise
  • Insert files / items into tasks
  • Delegate a Task
  • Complete or Delete Tasks
  • Print Task / To Do lists
  • Add tasks into your Calendar

Manage your Time in Calendar

  •  Use the calendar to plan, schedule and share
  • Defend your time and conscious scheduling
  • Customise the Calendar View
  • View non-contiguous dates
  • Use keywords to enter dates
  • Use Categories to colour appointments
  • Conditional formatting colours of appointments
  • How to schedule a meeting with others
  • Copy appointments created by others
  • Open a Shared Calendar
  • Side by Side Calendars and Overlay
  • Use Group Schedules
  • Set up Delegates Access to Inbox, Calendar and Tasks
  • Send on behalf permissions
  • Add another person’s mailbox to your Outlook profile
  • Print Calendar views
  • Add Time Zones

Deal with Interruptions

  • Deal with Paperwork / Phone calls / Others
  • Funnell all tasks into Outlook

How We Deliver

We currently deliver all training online to comply with the Government's guidelines.

Online training works well for businesses whose staff are mainly working from home.

It allows us to train all of your staff with the same training needs at the same time. Your people simply log on from home, using details provided in advance by our team.

Choose from Watch and Learn sessions for larger groups or interactive hands on sessions for smaller groups.

When permitted we also offer face to face training at your offices.

All sessions can be customised to a half day or 90 minute sprint session and tailored to fit your needs, covering the topic(s) within a course that are most important to your business.

Stay up to date

Subscribe to our mailing lists:

I would like to receive the following emails:
Mailing lists

We are collecting your email address to send you the emails you select above and we require your consent. By clicking the Subscribe button, we are treating this as your consent. To withdraw your consent, please use the unsubscribe option at the bottom of the received email(s)