Microsoft Outlook

When you are out of the office, it is easy to forget to turn on your Outlook Automatic Replies so that everyone knows you will not be able to reply immediately.  But in addition to switching this feature on, did you know that you can also set up a rule to send a copy of any incoming messages to a colleague whilst you are away...

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These days we all receive so many emails every day it can be difficult to sort out the ones that you need to action from the ones that are just for your information!  Try Conditional Formatting to make certain emails stand out in your Inbox.  You could see the messages from your Manager or important contacts instantly, because they appear in a different colour or font...

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Do you know how to start a search for content in Outlook using the keyboard method?  This is a quick keyboard method to access the Search box...

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When we see our inbox first, we can often get distracted from our plan because we start to “Fire Fight” immediately and not concentrate on the other priorities.  So why not change this?  Start Outlook with your Calendar, so you can see the plan that you had for the day first, so existing priorities are not put off and your “To Do List” gets done!

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Did you know that you can still recover emails that you have deleted, even if you have emptied the deleted items folder?  You will need to be using an Exchange account to be able to do this.

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Did you know that you can navigate the main features of Outlook with keyboard shortcuts?  Jump quickly from your Inbox to your Calendar and Contacts…

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When looking at yours or a colleague’s Calendar for all available dates, it is sometimes difficult to see dates across a range of days or weeks.  But did you know that you can select non-contiguous as well as contiguous dates in your calendar all at the same time...

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You can use the Categorize feature in Outlook to create your own customized To Do list, that can be sorted and repeated through into your appointments in your Calendar or your Tasks.  Firstly, we need to set up and define the categories we will be using…

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How often do you forget to attach a file to an email or don’t add a recipient name that you meant to in a message?  Rather than sending the message and/or attachment in a new message, you can use the Resend feature.  This option retains the original recipient’s names, the subject and the message content but allows you to add more recipients, attach files or add to the message body...

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Have you ever sent an email and realised too late that you had made some spelling mistakes? Maybe you usually run the spelling checker but on that occasion you just forgot to click the button? Well, to avoid future embarrassing mistakes, why not set up Outlook to automatically check your emails for spelling errors before sending them...

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